AI Just Got Better at Google I/O 2025

Here’s How BAs and PMs Can Use It Now

Business analysts (BAs) and project managers (PMs) are the architects of project clarity and the conductors of team communication. Their days are filled with gathering requirements, writing documentation, analyzing information, planning tasks, and constantly communicating with stakeholders. These core activities, documentation, and communication are the backbone of successful projects. The latest releases from Google introduce powerful AI-driven capabilities that are poised to transform how BAs and PMs tackle these essential tasks.

Drawing from the announcements at Google I/O 2025, several new or enhanced tools offer significant potential to streamline workflows, improve the quality of outputs, and free up valuable time.

Enhanced Research and Information Gathering for Better Documentation

Creating comprehensive and accurate documentation, such as requirements specifications, analysis reports, or project charters, starts with effective information gathering. Google's new AI capabilities significantly boost this process:

• AI Mode in Search:This reimagined search experience, powered by Gemini 2.5, can handle complex, multi-part queries that are 2-3 times the length of traditional searches. Using a technique called "query fan-out," it breaks down complex questions into subtopics and issues a multitude of searches across the web and datasets simultaneously. This allows BAs and PMs to quickly gather comprehensive information on project domains, market trends, technical feasibility, or best practices without hours of manual searching. The responses include links to sources, essential for verifying information and providing citations in documentation.
• Deep Research:Available in AI Mode and the Gemini app, this feature takes information gathering to an expert level. It performs dozens or even hundreds of searches and reasons across the disparate information to create a fully cited report in minutes. Crucially for BAs and PMs, you can upload your files to guide the research, enabling analysis and synthesis of internal project documents, existing reports, or external research papers specific to your project's context. Soon, it will also support researching across your Google Drive and Gmail, making it easier to pull in relevant past project information for new documentation.
• Gemini in Chrome: This AI assistant works while you browse the web on your desktop and automatically understands the context of the page you're on. This is helpful for BAs researching complex topics online, as it can quickly summarize long articles or compare information across different sections of a page, accelerating the research phase for documentation.

Creating and Transforming Documentation Assets

Beyond finding information, AI can directly aid in the creation and presentation of documentation:

• Gemini 2.5 Models (Pro and Flash): These intelligent models underpin many of the new capabilities. They are noted for their reasoning and long context abilities, making them useful for analyzing large documents and extracting key information for summaries or reports. While not explicitly mentioned for drafting all documentation, their coding and text generation capabilities imply they can assist in drafting sections, user stories, or converting notes into structured formats.
• Canvas: This space in the Gemini app is designed for co-creation. It allows you to transform reports or ideas into various dynamic formats with one tap, such as a webpage or infographic. This is incredibly valuable for BAs and PMs needing to communicate complex information from lengthy reports in more visual or interactive ways to different stakeholder groups, improving understanding and engagement with documentation.
• Stitch:An AI-powered tool designed to generate user interface designs and corresponding frontend code. BAs can iterate on designs conversationally using chat and export creations to Figma or CSS/HTML. This directly aids in documenting UI requirements and flows, providing visual documentation that complements written specifications.

Streamlining and Personalizing Communication

Effective communication is paramount for PMs managing teams and stakeholders, and for BAs facilitating discussions and validating requirements.

• Personal Context: This powerful feature, available with user permission across Gemini models, Search AI Mode, and the Gemini app, allows Gemini to use relevant context from your Google apps like Gmail, Drive, Docs, and Calendar. This is revolutionary for communication:
  • Personalized Smart Reply: Gemini can draft emails that sound like you, pulling details from your notes, past emails, or documents. This significantly speeds up drafting responses, status updates, or informational emails.
  • Context-aware Suggestions: In Search AI Mode, based on your connected apps, Gemini can provide personalized suggestions, such as event ideas syncing with your travel itinerary from Gmail, enabling more relevant communication planning.
  • Understanding Your World: By understanding your preferences and projects, Personal Context makes the AI assistance uniquely helpful and tailored to your specific communication needs.
• Gemini Live and Search Live: These features enable real-time, conversational interaction with Gemini, including using your camera and screen sharing.
  • Integration with Workspace Tools: Gemini Live will soon connect with apps like Calendar, Maps, Keep, and Tasks. A PM could ask Gemini to add a meeting invite from a shared document to the calendar or turn spoken notes into a task list in Google Keep, directly aiding project planning, documentation, and communication.
• Thought Summaries: Available via the Gemini API and Vertex AI, these provide transparency into the model's thinking process. While primarily for developers, a technical BA could use these to understand how an AI tool arrived at a particular analysis or generated a piece of content, aiding in validating AI-generated information before it's included in official documentation or communicated externally. They are also noted as useful for debugging.

The Personal and Proactive Assistant for BAs and PMs

By leveraging Personal Context, Gemini isn't just reactive; it can potentially anticipate needs based on your calendar or project documents and proactively offer assistance, whether it's drafting a status update or finding relevant information for an upcoming meeting. This level of personalized assistance, deeply integrated into the tools BAs and PMs already use, holds the promise of significantly transforming daily activities related to documentation and communication, allowing them to focus more on strategic thinking and stakeholder engagement.

These releases represent a significant step in bringing advanced AI capabilities into the hands of knowledge workers, offering powerful new ways to streamline documentation and enhance communication across projects. BAs and PMs are encouraged to explore these tools as they become available to unlock new levels of productivity.